An OCR Fax Cover Sheet is an important piece of document that is sent along with other OCR scanned documents.

Optical Character Recognition (OCR) software help convert any document in pdf, or image format into an editable document. Previously if you needed to convert an image into a digital document then you had to type everything. But with this new technology, it’s easier to just scan and have an editable document ready. So basically OCR converts an image of text into machine-readable text.

And now with the OCR Fax technology, you can directly scan a document and fax it. For that you don’t need to have a scanner, the OCR software will use the built-in camera from your computer or phone. It can easily read and convert images into digitally editable documents. After the conversion, you can easily send it to any fax number.

Here are a few benefits of using an OCR-integrated Fax Service:

  • It makes sending non-digital documents easier
  • Saves time because instead of typing you can just scan the documents
  • Increases productivity
  • Flexible because you don’t have to use a fax machine every time or go to a nearby fax machine. It’s all integrated into one platform

Therefore, using an OCR-integrated Fax Service can increase your productivity and help you complete your work faster. The waiting time is also a lot shorter and thus it increases productivity and saves time. So, it will definitely help your business or agency if you use fax on a daily basis.

What’s even better is that you don’t even need to subscribe to these services if you are not sending a lot of faxes daily. Many services provide free faxing for a limited period of time. And you can easily utilize them either on your phone or computer.

Here are a few key points which need to be added to a fax cover sheet:

  • Recipient’s Name, Company, Contact, Fax Number
  • Sender’s Name, Company, Contact, Fax Number
  • Number of pages (including the cover sheet)
  • Any comments or notice to the receiver

Any online service that you choose has a built-in fax cover sheet option that you can easily fill out. So, you don’t have to worry about creating one on your own. You can add the cover sheet along with all the scanned documents.

A fax cover comes at the front of any fax document. And it works as a protective cover. Because in case these documents are left on someone’s desk for very long, there is a chance of data being leaked unintentionally. It also helps the receiver in transferring the documents to the recipient.